Thursday, November 15, 2012

IBM Connect 2013 is just around the corner

IBM Connect 2013 is just around the corner!   The conference will be held in Orlando, FL from January 27-31, 2013.  You can register to attend on IBM's site. 

We will be demonstrating our products again this year (our sixth year) in the exhibition hall.  This year our pedestal is very close to the escalators (C38). 

Please stop by to see our desktop search products for:
  • IBM Notes (mail, archives, attachments, databases, and design elements)
  • IBM Connections
In addition we will be demonstrating our archiving solutions for IBM Domino databases/applications including IBM Quickr.

If you can't attend IBM Connect 2013, you can still see our search products in action here.  All our products are available on  Please contact us if you would like to have a personalized demonstration of any of our products via a web session.

Monday, November 5, 2012

Searching IBM Connections via Windows Desktop

With EZ Notes Search V2.3 users can search IBM Connections easily from their Microsoft Windows 7 desktop (in addition to their IBM Lotus Notes mail and archive files.)  Users can specify which area(s) of Connections they would like to search:
  • All of Connections
  • Activities
  • Blogs
  • Bookmarks
  • Communities
  • Files
  • Forums
  • Personal Information
  • Profiles
  • Stand-alone content
  • Status Updates
  • Wikis
and can also search more than one Connections server (for example a public server like Lotus Greenhouse and their corporate server).

To start a search, click on the IBM Connections area that you want to search in Windows Explorer (you may be prompted to login to IBM Connections) and enter your query.  In the example below we have a search of the IBM Connections Files for the term: "application archiver for lotus domino" which is in the contents of a file on the Connections server:

Double clicking on the search result will open the found item.

The search query is sent to the Connections server which will query its index of content items and attachment contents.  The search results are returned to the user and displayed in Windows Explorer.

The configuration step is very simple and only needs to be done once:

a. Open the EZNConnector application
b. Select File->New Search Connector... and the following dialog appears:

c. Select the type of Connector and add the server information (here we have added
d. You can also change the name of the connector and have the connector automatically added to your Explorer favorites.
d. Select OK and connector is created.

Users can create a connector for each of the areas they are interested in searching.  The IBM Connections server must have basic authentication enabled in order to search the IBM Connections server.

There is a free trial version of EZ Notes Search V2.3 available on

Wednesday, October 31, 2012

Searching IBM Connections

We are pleased to announce that we have added support for IBM® Connections to our EZ Notes Search product.  EZ Notes Search V2.3 has these new capabilities:
  • Users can now quickly search their files, mail, archives, attachments and Connections using a single interface
  • Mail and archived mail messages now display the To and CC fields in the search results preview window
There is a free trial version available.  This is a client only install.  No additional software or changes need to made on the Connections or Domino servers making it very easy to use this product.   

This functionality complements the IBM Connections Desktop Plug-ins for Microsoft Windows which does not offer this search capability.  The IBM Connections Desktop Plug-ins for Microsoft Windows are not required to be installed to use the EZ Notes Search capabilities.

Please visit our site where you can download a free trial or purchase licenses:

Wednesday, September 12, 2012

Domino Designer Search vs. EZ Notes Search: Designer

What's the main difference to the user? Time!

EZ Notes Search can search one or more templates (and all their design elements) as fast as you can type since it relies on the Microsoft Windows search engine. 

Domino Designer Search scans each design element you want to search after you specify which ones you want to search.  If you start the search again, it will rescan each item again.  To speed things up, the user has to spend time deciding how to restrict what will get scanned.

To illustrate the difference we did a test on a Microsoft Windows 7 Hyper-V instance with IBM Lotus Domino Designer 8.5.  Our test template was the Mail85.ntf. We searched for "NamePreference".  Here is the dialog which appears while the search is ongoing:

the search took 85 seconds to complete.  We then searched for "LanguagePreference" and that took 85 seconds to complete as well. (Your performance may vary).

EZ Notes Search: Designer took less than 1 second to perform the search. 

If you want to search more than one template, the times are additive for Domino Designer Search.  So if you have two copies of mail85.ntf and want to search both at once, it would take roughly twice that amount of time.  EZ Notes Search would still take on the order of a 1 second to do the search.

So if you want to quickly find something, please try EZ Notes Search: Designer:

Sunday, September 9, 2012

Fast design element navigation in Domino Designer

We are pleased to announce a new product which enables developers to quickly navigate IBM Lotus Notes and Domino template design elements (including, but not limited to, LotusScript, Java, Notes Formula Language and XPages).

The new product, called "EZ Notes Search: Designer", is available now.  There is also a trial version available.

With this tool, developers can index the design elements in one or more templates (or databases) and search them all at once using Microsoft Windows search.  This provides a fast and powerful new way to navigate from one design element to another when using IBM Lotus Domino Designer.  In addition, the developer can preview the content of a design element using the Microsoft Search preview window where a text based rendering of the design element code and properties will be displayed (without the use of IBM Lotus Domino Designer).

The index is continually updated in the background as the developer adds, modifies or deletes design elements.

To use, the developer selects the "Windows Start" button, and starts typing some design element's name or text found within the design element's code and results will instantly be displayed as the user is typing.  The user can then click on one of the search results and that design element's editing window in Domino Designer will be displayed.  

When the search results are displayed, the user can also select the "See more results" button and the Windows Search results window will be displayed.  From this window, the developer can preview individual design elements or see more meta data about the design element (Author, Modification Date, Element type, Location).

System requirements: IBM Lotus Notes (versions 7.0 to 8.5.3).  Microsoft Windows 7 (64 bit).
Optional: IBM Lotus Domino Designer (version 8.5 or later).

Visit for more information about our Search and Archiving products.

Tuesday, July 24, 2012

Lotus Notes/EZ Notes Search on Windows 8 Release Preview

Microsoft has made available the Release Preview version of Windows 8 with its new Metro user interface.  Since the final version of the operating system has not been released yet, IBM Lotus Notes is not supported on this OS.  We would like to support EZ Notes Search on Windows 8 when Lotus Notes is supported, so we did some initial testing to see how the two will work together on the platform.

The Windows 8 Release Preview software (Evaluation copy, Build 8400) was installed in a new Hyper-V Virtual Machine on a Dell Vostro 64-Bit laptop.  Once that was done, IBM Lotus Notes 8.5.3 was installed and configured.  Finally, EZ Notes Search V2.2 (64 Bit) was installed.  No notable problems were encountered installing any of the software. 

Metro User Interface
The new Metro user interface is different from the Windows 7 user interface in a number of areas.  One way to think about the Metro UI is that it is the "Start" Button menu popped up and filling the screen.  There is no "Start" button on the desktop anymore.  From a keyboard you bring up the Metro interface by using the "Windows" key.  The "Start" button also popped up on Windows 7 when you pushed the "Windows" key.  (The Windows key has the Windows logo on it and is usually near the Alt or Ctrl keys).

Users can search Files, Apps and the Control Panel from the Metro user interface.  From the desktop the user can search other content sources like Lotus Notes (if EZ Notes Search is installed) using Windows Explorer.  This can be done by using the "Search Again in" drop down on the Windows Explorer ribbon interface and picking the EZ Notes Search option.  Another way to initiate the search is by opening the "IBM Lotus Notes Content (EZ Notes Search)" Search Connector which is found in the user's "Searches" folder.


Behavioral Differences
One of the big differences between Windows XP, Windows 7 and Windows 8 from the EZ Notes Search perspective is what content stores are searched by default.   In Windows 7 the search would be done against Files, Applications, the Control Panel and any custom protocol handlers (like EZ Notes Search, MAPI and others) when you clicked the Start Button and typed your search term(s).  Similarly with Windows XP, when you typed in the  query box on the task bar, it would search all the content stores.  With Windows 8 Release Preview if you push the "Windows" key and start typing only the "Apps" are searched.

EZ Notes Search
If you would like to do some experimenting yourself or would like to try EZ Notes Search on Windows XP or Windows 7 (both 32 and 64 bit versions), you can download a trial version here:  You can also see it in action (on Windows 7) on YouTube.  

Monday, June 18, 2012

EZ Notes Search V2.2 is now available

We are pleased to announce the general availability of V2.2 of EZ Notes Search.  EZ Notes Search enables a user to simultaneously search their local Notes mail, archives, contacts and applications as well as the files on their computer using Microsoft Windows Search. 

EZ Notes Search V2.2 includes:
  • Improved search results
  • Improved indexing speed
  • Improvements to the EZNConnector user interface  
in addition to bug fixes for other issues.

A video demonstration of EZ Notes Search is available on YouTube.

You can download a trial version and can purchase EZ Notes Search on

Sunday, February 26, 2012

EZ Notes Search Modifiers/Filters

Our EZ Notes Search product enables the user to search their local IBM Lotus Notes databases using Microsoft Windows Search.   

The Advanced Query Syntax is documented in the Windows Search help on your system.  To find the syntax:
  • Windows XP - Click on the magnifying glass in the system tray, then Help and then Advanced Query Syntax
  • Windows 7 - Click on the Start Button, then Help and Support.  In the search box, type: "Advanced Tips for Searching in Windows" and then select the "Advanced Tips for Searching in Windows" topic
  •  Windows 8 - Open File Explorer, then click in the Search box.  A new tab, "Search Tools" appears which gives you access to some filters.  The filters documented below also appear to work.
Windows Search gives you some great features including the ability to provide multiple search filters to narrow down your search.  For example you can search for messages from Tom by using the from filter: from:Tom.  Also you can find emails from last week by typing received:last week or find appointments for today by using startdate:today.  If you want to find a document that's an attachment use isattachment:Yes.  There are other filters available, see the table below.

Of course, the user can simply type in the text they are looking for and Windows Search will look for that text in files on the file system, messages, calendar entries,  in their mail files and mail archives (including the message body), and their attachments (if they have needed filters which often come with the application that produced the file). 

There is a free trial of EZ Notes Search available here.

If you want to also search your contacts, journal notebook, discussion databases, document libraries or team rooms, we have a version which let you do that as well: EZ Notes Search: Mail, Archives and Applications.

The search filtering is done through the use of the Microsoft Windows property definitions.  EZ Notes Search maps Notes document items to the corresponding Windows properties.  This article documents which properties EZ Notes Search provides and an example for how that information might be used to filter search results.  The following table is for the EZ Notes Search: Mail and Archives version of our product.

Windows Property
Note Source Item
Subject or title of the mail message, document or attachment
Subject (if empty, puts “no subject”
Indicates if this message or document has an attachment
Yes if the document has attachments, No otherwise
Finds documents which are attachments
Yes for attachments, No otherwise

Will find only messages, documents and attachments added by EZ Notes Search
Is always the protocol name: EZN for documents we add to the index

Finds calendar items that start on a particular day
StartDateTime or EndDateTime
Finds calendar items that end on a particular day
Finds documents based on the displayed name field
Same as Subject
Used to find documents by their type
Depending on the Form Item is one of: EZN/Message, EZN/Appointment, EZN/Meeting, EZN/ToDo,
Allows you to filter on the kind of document
Depending on the Form item is one of “email”, “calendar” or “task”.  For attachments it is “document”
Allows you to filter based on the size of the document, message, attachment or file
The size of the Note Document
This is used to find the most appropriate date to display
Is either “DeliveredDate”, “PostedDate” or the modification date of the note when it was last indexed
The author of the mail message or calendar item.
The author of the mail message or calendar item.
Same as System.From
The original filename of the attachment.
Only set on Attachments to the original filename.  Extracted from the Rich Text Field which references it.  If not found in a Rich Text field, the $File value is used.
This is the default Title property displayed on Windows XP in the search results window (different from Windows 7)
On Windows XP this is set to the same value as System.Subject
Can be used to find a note by its ID
Note ID of the document or NoteId#AttNum for Attachments
The location of a meeting
received:last week
The date a message was delivered to your mail file
sent:earlier this month
The date a message was posted for mailing
The recipient names
The smtp recipient addresses
The cc’ed names
The smtp cc addresses