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Monday, May 9, 2011

Subject:"Windows Search" - Searching your Notes applications can be this simple

With Windows Search (and EZ Notes Search), you can easily filter your local database searches by Subject and then preview the result.



You can also filter by To:, CC: and others. See this post for more details.

Wednesday, April 6, 2011

Tip: Searching just your Lotus Notes data using Windows Search

If you want to search your Lotus Notes data using Windows Search, you can use "EZ Notes Search" (free trial available on http://www.notesconnectors.com/).  After you install the product and index your content, you can execute a search by simply clicking the Windows Start button and start typing your query.  Windows Search will immediately give you some search results:

Windows Search will show you content from Lotus Notes and your hard drive.  The heading for the Lotus Notes content leaves a little to be desired, so lets change it to something a little friendlier.

To do this, click the Start button and type: Searches

Then click on the "Searches" under Programs.  This will bring up a window with the list of Search Connectors that are installed on your PC.

Select the Lotus Notes one and then using the right mouse menu, click on Properties:

Now you can change the title to whatever you want.  When you are done, click OK.  The "Apply" button is always disabled for some reason.  For this example, I changed it to "Lotus Notes".

Next, select your modified Search Connector and using the right mouse menu, Use the Send to-> Desktop (create shortcut) option.  This will create a shortcut on your desktop.  When you double click on it, a Search window will pop up that will allow you to search only your Lotus Notes content:

Monday, March 21, 2011

Fix: Launching Lotus Notes from Search Results

Some customers have experienced problems when they attempt to launch IBM Lotus Notes from the search results page by double clicking on an item, they get an error message box instead.

Upon investigation, we have found that the user had previously installed Microsoft's "Windows Desktop Search: Add-In for Lotus Notes".  This add-in is known to cause problems with Lotus Notes versions 7.X and 8.X.  Users should uninstall it when using EZ Notes Search.

To uninstall on Windows XP open the Control Panel and then open "Add or Remove Programs".  Then find "Windows Desktop Search: Add-In for Lotus Notes" and click Remove.

To uninstall on Windows 7 open the Control Panel and then click on "Uninstall a program".  Find "Windows Desktop Search: Add-In for Lotus Notes" and click Uninstall.

Tuesday, March 15, 2011

Using to:, from: and cc: filters with EZ Notes Search

With EZ Notes Search you can quickly find a message to a particular person.  In the search box simply type to:Tom and it will find all messages to Tom.  Similarly from:Tom and cc:Tom work as well.  You can type a portion of their name, say To:Smi and Windows Search will match all messages with "Smi" in the To: field.  All the results will appear as you are typing the string so the more characters you type, the more the results will be refined.

There are other filters you can use as well: Advanced tips for searching in Windows.  EZ Notes Search V2 currently supports the following fields: System.ItemNameDisplay, System.ItemType, System.Author, System.Kind, System.Size, System.ItemFolderPathDisplayNarrow, System.DateModified, System.Message.FromName, System.Message.HasAttachments, System.IsAttachment, System.FileName, System.ItemPathDisplay, System.ParsingName, System.Calendar.Location, System.StartDate, System.EndDate, System.Message.DateReceived, System.Message.ToName, System.Message.ToAddress, System.Message.CcName, System.Message.CcAddress.

A few other examples:

startdate:today - find today's calendar items
startdate:tomorrow - find tomorrow's calendar items
startdate:12-15-2012 - find calendar items on a particular date

Sunday, March 6, 2011

Uninstalling EZ Notes Search

If you need to uinstall EZ Notes Search, you should follow the steps in the ReadMe_EZNotesWindowsSearchConnector_InstallGuide_v2.0 found in the Notes directory where EZ Notes Search is installed.  Here is a summary of the instructions:

1. Exit Lotus Notes
2. Stop the Windows Search Service:
a. On Windows 7, this is done by clicking the start button (to do a search) and typing: view local services
b. Under Control Panel section of the search results, you will see a tool named "View local services"
c. Select the tool
d. Find "Windows Search" in the list of services.
e. Select it
f. Using the right mouse button, select Stop
3. If you are uninstalling a V1.X version of the product use the Task Manager to end the EZNMON.exe application if it is running.  EZNMON.exe may request a login but just leave the prompt open until you have started to uinstall the program.
4. If you are uninstalling a V1.5 Beta or V2.0 version of the product select the Show Hidden Icons in the lower right corner.  Select the EZNConnector.exe.  Once the application is visible you must use the File menu and then the Exit menu item to close the application.  If you use the Close X icon, the the application will be hidden again.
5. Now use the Control Panel Add/Remove Programs to remove the EZ Notes Windows Search Connector application.

You should reboot your computer before attempting to install the full licensed version.