Monday, July 17, 2017

Archiving IBM Domino Applications using Veritas Enterprise Vault

Application Archiving

Many companies would like to reduce the number of inactive IBM® Domino® applications they have on their servers but have no easy way to do that.  Our ContentMover solution provides the flexibility needed to move the content to Veritas (TM) Enterprise Vault and provide the following capabilities:
  • Archived content is available via the browser-based Enterprise Vault search.  A search result showing an archived document will display a static HTML rendering of the document as well as any attachments.  The attachments can be easily downloaded.
  • IBM Notes® document links between archived documents are maintained and can be followed
  • Archived content be downloaded from the archive as a .eml file (which can be viewed by tools such as Microsoft Outlook) 
  • Archived content can optionally be stored in DXL format which can be imported into IBM Notes later
  • All document metadata (including which views and folders a document was in when archived) can be retained
  • Retention categories can be created and applied to documents as they are archived.  Retention categories let you specify how long to keep content in the archive before optionally deleting the content 
  • Once the content is archived, IBM Notes and Domino are no longer required to view the data.

IBM, Lotus, and Notes are registered trademarks of the International Business Machines Corporation.   Veritas is a trademark of Veritas.

Friday, August 26, 2016

EZ Notes Search on Microsoft Windows 10

EZ Notes Search was originally designed to run on Microsoft®  Windows® 7 and Microsoft Windows XP.  It is also supported on the Microsoft Windows 8 versions (with a slightly different user experience).

EZ Notes Search doesn't work properly on Microsoft Windows 10 and is therefore not supported on that platform.

One alternative to consider on Windows 10 is to use the native Notes search facility which can now search both mail and mail archives simultaneously.  Please see this post on the IBM web site for more details.

Microsoft and Windows are registered trademarks of Microsoft Corporation.

Wednesday, February 3, 2016

FAQ: How do I rebuild the Windows Search Index

When using EZ Notes Search with Microsoft Windows Search, you can rebuild the index by following these steps:

  1. Open the EZNConnector application by clicking on its icon in the system tray.
  2. Use File -> Exit menu to close the application
  3. Click the Windows Start button and type: Indexing Options
  4. Select the Indexing Options choice under Control Panel
  5. Click the Advanced button
  6. You may be prompted by the User Account Control, Select Yes
  7. Click the Rebuild button and then OK
  8. You should see the EZNConnector application restarted in the system tray.
  9. The amount of time to completely rebuild the index depends on how many files, IBM Notes databases, messages and attachments you have on your system.

Saturday, January 4, 2014

EZ Notes Search Supports Searching IBM Notes 9!

We are pleased to announce that EZ Notes Search now supports searching IBM® Notes® 9.0 and IBM Notes 9.0.1.  In addition, we have added official support for Microsoft® Windows® 8.  This support was added in response to very strong interest in the Notes 9 product by both our existing customers and customers who are considering purchasing our product.

EZ Notes Search enables users to search their IBM Notes databases (mail, archives, attachments, contacts, discussion databases, teamrooms, and document libraries) using Microsoft's Windows Search feature.

The search can be initiated from the Start button (on Windows 7), Windows Explorer, or from within Notes itself.  When searching from Windows Explorer our document preview feature works for both Notes documents and attachments (if the associated attachment previewer is installed).

In addition to Notes, EZ Notes Search includes support for searching IBM Connections from Windows Search.

You can learn more about our product offerings on

IBM and Notes are registered trademarks of the International Business Machines Corporation.
Microsoft and Windows are registered trademarks of Microsoft Corporation.

Monday, November 5, 2012

Searching IBM Connections via Windows Desktop

With EZ Notes Search V2.3 users can search IBM Connections easily from their Microsoft Windows 7 desktop (in addition to their IBM Lotus Notes mail and archive files.)  Users can specify which area(s) of Connections they would like to search:
  • All of Connections
  • Activities
  • Blogs
  • Bookmarks
  • Communities
  • Files
  • Forums
  • Personal Information
  • Profiles
  • Stand-alone content
  • Status Updates
  • Wikis
and can also search more than one Connections server (for example a public server like Lotus Greenhouse and their corporate server).

To start a search, click on the IBM Connections area that you want to search in Windows Explorer (you may be prompted to login to IBM Connections) and enter your query.  In the example below we have a search of the IBM Connections Files for the term: "application archiver for lotus domino" which is in the contents of a file on the Connections server:

Double clicking on the search result will open the found item.

The search query is sent to the Connections server which will query its index of content items and attachment contents.  The search results are returned to the user and displayed in Windows Explorer.

The configuration step is very simple and only needs to be done once:

a. Open the EZNConnector application
b. Select File->New Search Connector... and the following dialog appears:

c. Select the type of Connector and add the server information (here we have added
d. You can also change the name of the connector and have the connector automatically added to your Explorer favorites.
d. Select OK and connector is created.

Users can create a connector for each of the areas they are interested in searching.  The IBM Connections server must have basic authentication enabled in order to search the IBM Connections server.

There is a free trial version of EZ Notes Search V2.3 available on

Wednesday, October 31, 2012

Searching IBM Connections

We are pleased to announce that we have added support for IBM® Connections to our EZ Notes Search product.  EZ Notes Search V2.3 has these new capabilities:
  • Users can now quickly search their files, mail, archives, attachments and Connections using a single interface
  • Mail and archived mail messages now display the To and CC fields in the search results preview window
There is a free trial version available.  This is a client only install.  No additional software or changes need to made on the Connections or Domino servers making it very easy to use this product.   

This functionality complements the IBM Connections Desktop Plug-ins for Microsoft Windows which does not offer this search capability.  The IBM Connections Desktop Plug-ins for Microsoft Windows are not required to be installed to use the EZ Notes Search capabilities.

Please visit our site where you can download a free trial or purchase licenses:

Tuesday, July 24, 2012

Lotus Notes/EZ Notes Search on Windows 8 Release Preview

Microsoft has made available the Release Preview version of Windows 8 with its new Metro user interface.  Since the final version of the operating system has not been released yet, IBM Lotus Notes is not supported on this OS.  We would like to support EZ Notes Search on Windows 8 when Lotus Notes is supported, so we did some initial testing to see how the two will work together on the platform.

The Windows 8 Release Preview software (Evaluation copy, Build 8400) was installed in a new Hyper-V Virtual Machine on a Dell Vostro 64-Bit laptop.  Once that was done, IBM Lotus Notes 8.5.3 was installed and configured.  Finally, EZ Notes Search V2.2 (64 Bit) was installed.  No notable problems were encountered installing any of the software. 

Metro User Interface
The new Metro user interface is different from the Windows 7 user interface in a number of areas.  One way to think about the Metro UI is that it is the "Start" Button menu popped up and filling the screen.  There is no "Start" button on the desktop anymore.  From a keyboard you bring up the Metro interface by using the "Windows" key.  The "Start" button also popped up on Windows 7 when you pushed the "Windows" key.  (The Windows key has the Windows logo on it and is usually near the Alt or Ctrl keys).

Users can search Files, Apps and the Control Panel from the Metro user interface.  From the desktop the user can search other content sources like Lotus Notes (if EZ Notes Search is installed) using Windows Explorer.  This can be done by using the "Search Again in" drop down on the Windows Explorer ribbon interface and picking the EZ Notes Search option.  Another way to initiate the search is by opening the "IBM Lotus Notes Content (EZ Notes Search)" Search Connector which is found in the user's "Searches" folder.


Behavioral Differences
One of the big differences between Windows XP, Windows 7 and Windows 8 from the EZ Notes Search perspective is what content stores are searched by default.   In Windows 7 the search would be done against Files, Applications, the Control Panel and any custom protocol handlers (like EZ Notes Search, MAPI and others) when you clicked the Start Button and typed your search term(s).  Similarly with Windows XP, when you typed in the  query box on the task bar, it would search all the content stores.  With Windows 8 Release Preview if you push the "Windows" key and start typing only the "Apps" are searched.

EZ Notes Search
If you would like to do some experimenting yourself or would like to try EZ Notes Search on Windows XP or Windows 7 (both 32 and 64 bit versions), you can download a trial version here:  You can also see it in action (on Windows 7) on YouTube.